RULES OF THE COMPETITION

0. TERMINOLOGY

0.1 ORGANIZER – The organizer of the competition is Green&Wild Association, non-profit organization registered in the National NGO Record under nr. 10408/A/2010, with headquarters in Cluj-Napoca, 11th Samuel Brassai, flat 1, CIF 27100974.

0.2 COMPETITION – The competition is the 2023 trail running competition Trascau Trail Run.

0.3 PARTICIPANT – A participant is any person registered to the competition and validated.

0.4 LEGAL GUARDIAN – The legal guardian is the parent of the tutor of an under aged participant.

1. GENERAL RULES

1.1. Trascau Trail Run (www.trascautrailrun.ro) is a trail running competition organized by Green & Wild Association.

1.2. The competition offers four different courses: the marathon race, with a total route length of approximately 45 km, a half-marathon race, with a length of approximately 23.5 km, an 8.4K Race, with a length of 8.4 km and a Family Run, with a length of 2.5 km.

1.3. All running tracks are a combination of public roads, forest roads, marked and unmarked mountain trails and will be appropriately flagged by the organizers. The start and the finish will be located in Rimetea, Alba County.

1.4. The organizer reserves the right to modify or supplement the event regulations at any time, respecting legal deadlines and providing prior notification to participants through the official event website.

1.5. The exact schedule of the event will be communicated at least 1 week before the start of the event on the official website. It is the responsibility of each participant to stay informed about the event schedule and any potential changes made to it.

2. PARTICIPATION

2.1. Participants must consider that the routes can be demanding and may present significant risks. Before registering, you must assess your own capabilities and the suitability of your equipment to meet the demands of the route.

2.2. The marathon race is open to individuals who have reached the age of 18 and are deemed medically fit for sustained physical effort.

2.3. The half-marathon race is open to all persons older than 16 years old and medically fit to undergo prolonged effort.

2.4. The 8k race is open to all persons older than 14 years old and medically fit to undergo prolonged effort.

2.5. The Family Run is open to all persons between 0 and 14 years old and medically fit to undergo prolonged effort.

2.6. The underaged between 16-18 years old for the half marathon, respectively between 14-18 years old for the 8k race, respectively between 0-14 years old for the Family Run can participate in the competition only with the written consent of their legal guardian (at least one of the parents or legal guardian), by which, the legal guardian agrees with the enrollment and participation of the underaged in the competition, acknowledging the rules and terms of the competition and taking full responsibility for any risks that the participation might incur. If the legal guardian is not the parent, a copy of the legal proof is required. The consent is given by handing in the filled in consent – form, together with the signed affidavit of own responsibility and the presence of the legal guardian at the site of the competition. The registration of the underaged under a different age will result in the exclusion from the competition.

2.7. No matter the registration option of choice, when picking up the registration kit, each competitor must sign: a table that states that he received the registration kit and an affidavit of his own responsibility, stating that he was informed about the rules and regulations of the competition, that he understands and takes responsibility for any medical, legal or any other types of risks incurred by participating at Trascau Trail Run, an endurance trail running competition, on a partially secured and set trail, with specific mountain related risks and problems, which can be only in part controlled and offset through the measures taken by the organizers, and which requires therefore, the attention and preventive behavior of the participants, who must focus not only on the competitive and performance goals, but also on a fair-play behavior, appropriate equipment and other human aspects. Refusing to present an ID when picking up the race kit, will result in the refusal of the organizer to admit the participant in the competition.

2.8. The organizer of the event has the right to forbid the start or continuation of the race to those competitors who are not considered fit. A non-exhaustive list of possible reasons for which a competitor can be excluded from the race are: under the effect of narcotics, alcohol or other psychoactive substances, visibly damaged health state, physical or mental exhaustion, totally inadequate equipment.

2.9. Each participant is responsible for getting his health clearance (medical certificate as for art. 55, line 1 Law 69/2020). The participation in the competition is on the participant’s own responsibility. The organizer will not verify the medical certificate/ the health condition of the participant, will not evaluate the sports abilities of the participants and will not bound the participation on a qualification round. The organizer recommends that the participants have at least the experience of a similarly difficult trail running competition.

2.10. Minor participants must be accompanied by an adult throughout the event.

2.11. Minor participants must have the necessary protective equipment and must adhere to all safety and behavioral rules.

2.12. Parents or legal guardians are responsible for the safety of minors during the event and cannot delegate this responsibility to the organizer or any other person.

2.13. Minors must abide by the event regulations just like adult participants.

2.14. Parents or legal guardians are responsible for the actions of minors during the competition.

2.15. Participants must inform the organizer about any pre-existing medical conditions or other conditions that may affect their ability to participate in the event.

2.16. The organizer is not responsible for any accidents, injuries, or loss of personal belongings during the event. Participants are directly responsible for their actions and personal belongings, and the event takes place at the risk and responsibility of each participant.

2.17. The organizer reserves the right to refuse the participation of minors who do not meet the above requirements or cannot be adequately supervised.

3. TIMING. CATEGORIES & COMPETITION COURSES

3.1 Timing will be done by the second, through automatic RFID chips applied to your bib, by passing over the gate zone at both start and finish. The winner of the competition will be the participant to have run the entire track the fastest.

3.2. Prizes in RON will award, in the marathon race and the half-marathon race, OPEN category, the fastest 5 male and female participants. The values of the prizes are available for viewing in the COURSE INFO section.

Prizes in products will award the first 3 participants, excluding those awarded in OPEN, both male and female categories, from each of the following age groups:

  • female: under 30 yo, 30 – 44 yo, 45 – 60 yo and over 60 yo.
  • male: under 30 yo, 30 – 44 yo, 45 – 60 yo and over 60 yo.

3.3. Prizes in RON will award, in the 8k race, OPEN category, the fastest 3 male and female participants. The values of the prizes are available for viewing in the COURSE INFO section.

Prizes in products will award the first 3 participants, excluding those awarded in OPEN, both male and female categories, from each of the following age groups:

  • female: under 30 yo, 30 – 44 yo, 45 – 60 yo and over 60 yo.
  • male: under 30 yo, 30 – 44 yo, 45 – 60 yo and over 60 yo.

3.4. Within Trascau Trail Run Competition, the Family Fun Run category supports and encourages the time spent in nature by children, in the company of their parents. We want the little ones to love mountain competitions, for the sake of sports and in the company of other children their age, so that the winners will be all the children who start and reach the finish line. The Family Fun Run event is NOT awarded with prizes. All children will receive a participation medal.

The following age groups are part the Family Fun Run event, for informational purposes only, without awarding prizes:

  • female: 0-3 yo, 4-6 yo, 7-10 yo and 11-14 yo.
  • male: 0-3 yo, 4-6 yo, 7-10 yo and 11-14 yo.

3.5. In order for an age group to be awarded, a minimum of 5 participants in that age group is required. Otherwise the age group with less than 5 participants will be merged with the previous age group. This rule doesn’t apply for the over 60 age group, which will be awarded no matter the number of participants.

3.6. The prize must be collected in person by the contestant, during the award ceremony.

3.7. The participation in the raffle is bound by the presence of the participant and his/her bib. It is not possible to collect a prize on behalf of someone else.

3.8. Symbolic prizes will be awarded to registered participants during the raffle at the event. The winners of the raffle will be announced during the raffle itself and will receive their respective prizes.

3.9. The organizers cannot be held responsible for any issues related to the prizes or any other technical problems.

3.10. The prizes awarded through the raffle are provided by sponsors or partners of the festival, and the organizers do not assume responsibility for their quality or integrity.

3.11. Any attempt of fraud or manipulation of the raffle results will result in the exclusion of the involved participants and the loss of the right to claim prizes.

3.12. Competitors awarded in the OPEN category will no longer be awarded in the age category.

3.13. Competitors awarded in the OPEN category will not be able to participate in the raffle at the end of the competition.

3.14. The winners of the 1st place in the Marathon, Half Marathon, and 8.4K Run races, in the OPEN category, for both male and female participants, will receive an invitation to the next edition of the competition to participate in a race of their choice (Marathon, Half Marathon, or 8K Run). The invitations cannot be transferred or passed on to other individuals. Only the winner has the right to benefit from this invitation.

4. GEAR

4.1. Participants are responsible for the condition of the equipment used during the competition.

4.2. The required gear is: trail running shoes, water bottle (at least 1L), rain jacket (if bad weather) and space blanket.

4.3. The participant must make sure that his bib is visible throughout the run, on the T-shirt.

4.4. The participant MUST carry his/her own water bottle/ recipient because the refreshment points will not be equipped with single use plastic recipients/ bottles.

4.5. The recommended gear: cap, sun screen, energizer bar/ gels, mobile phone, trekking poles.

5. REGISTRATION AND VALIDATION

5.1. The registration is done by filling in the registration form on the competition’s website.

5.2. The registration becomes valid after the payment of the participation contribution.

5.3. The payment must be made in at most 3 working days from the registration.

5.4. The Organizers will announce the last day for the payment and after that date no other payments and validations for the contest can be done regardless of the date when the registration form was completed on the event website.

5.5. For the 2023 edition, the number of bibs are limited to 530, distributed as following: 100 bibs for the marathon 45K, 230 bibs for the half marathon 23.5K, 150 bibs for the 8.4k race and 50 bibs for the 2.5k Family Fun Run.

5.6. In case a registered person hasn’t made the payment before the competition was SOLD OUT, the registration will be canceled.

5.7. It is recommended that each participant has valid medical insurance and checks their health condition before participating in the competition.

6. CANCELING PARTICIPATION / CHANGE OF CONTEST RACE

6.1. In case a participant wishes to cancel their registration, they can do so by sending an email to info@trascautrailrun.ro. The participant will NOT get a refund, but he can pass on the spot to a person of their choice until September 3rd, 2023 the latest.

6.2. In case a participant wants to be transferred to a different race than the one he registered for, he can do so by notifying the organizer via email until the 10th of September 2023.

6.3. In the event that a participant registered for one race event wishes to switch to a different event, such as changing from the Marathon to the Half-Marathon or 8.4K Run, the price difference will not be refunded, and the participant will retain the kit received for the originally registered event. If a participant registered for the Half-Marathon or 8K Run wishes to transfer to the Marathon, they will need to pay the price difference, and the kit received will remain the one designated for the originally registered event. In both cases, the participant is requested to send an email to info@trascautrailrun.ro.

7. CONTRIBUTIONS – 2023 EDITION

7.1. Participation contributions are listed in the table below:

  • 45K Marathon: 200 RON
  • 23.5K Half-marathon: 150 RON
  • 8.4K Run: 150 RON
  • 2.5K Family Fun Run: 60 RON

7.2. People with disabilities are exempted from any participation fees.

7.3. The deadline for validating the registration is the September 3rd, 2023. Registration will NOT be possible on the site.

7.4. Contribution fees can be paid:

  • ONLINE by credit card until the September 3rd, 2023, following the payment instructions that appear after filling in the registration form on the competition website (www.trascautrailrun.ro). A delayed payment is possible by using the payment link in the confirmation email.

8. RACE KIT

8.1 The participation in any of the two races is bound by signing the affidavit on own responsibility.

8.2. The racing kits will be distributed before the competition, in the locations communicated by the organizers at least one week ahead. The information is available in the COURSE INFO section.

8.3 The racing kit must be collected based on the participant’s ID card, the affidavit on own responsibility signed by the participant by which the participant confirms understanding the rules and regulations and agrees with them, taking full responsibility for any implications and risks, known or potential, associated with the participation in the trail running competition. The participant must sign for having collected the racing kit.

8.4. The organizer does not assume responsibility for damages or losses suffered by participants in connection with the use or transportation of the equipment and food items received in the participation kit.

8.5. In the event that a participant does not receive the participation kit at the event due to objective reasons, such as transportation issues, they can inform the organizer at the INFO POINT or by sending an email to info@trascautrailrun.ro to resolve the situation.

8.6. Participants must register and pay the participation fee before August 25th, 2023, in order to guarantee the desired size of the t-shirt, based on the selected option in the registration form. For those who register after August 25th, 2023, and until September 1st, 2023, the edition’s t-shirt will be provided, but the size is not guaranteed. T-shirts will be distributed in the order of payment of the participation fee. If the desired size t-shirts are no longer available, the organizers will offer participants an alternative option (e.g., larger or smaller-sized t-shirts).

8.7. The organizers will make efforts to provide participants with t-shirts according to availability, but they cannot guarantee that all participants registered after August 25th, 2023, will receive t-shirts in the desired size. Participants are responsible for correctly completing the registration form, including selecting the desired t-shirt size. The organizers do not assume responsibility for t-shirts that do not fit due to incorrect information provided in the registration form.

9. START & CONTROL/REFRESHMENT POINTS

9.1. The start for the Marathon 45 km race will be at 07:00 AM.

9.1. The half marathon race starts at 9:00 AM.

9.2. The 8k Run race starts at 10:00 AM.

9.3 The Family Run starts at 14:00 PM.

9.4. Along the tracks the organizer will set and signal refreshment points with water, isotonic drink, fruits. The location of the refreshment points is marked on the maps in the COURSES section.

10. TECHNICAL MEETING & TIME LIMITS

10.1. There will be three technical meetings:

  • On Friday evening, at 20:00 PM (for marathon, half marathon and cros)
  • On Saturday, September 23, 2023, before Marathon race will start at 06:45 AM
  • On Saturday, September 23, 2023, before Half Marathon race will start at 08:45 AM
  • On Saturday, September 23, 2023, before 8K Run race will start at 09:45 AM

10.2. The intermediate time to complete the marathon route is 6 hours – measured at Checkpoint near Huda lui Papara. The time limit to complete the marathon route is 10 hours.

10.3. The intermediate time to complete the half-marathon route is 4.5 hours – measured at Checkpoint 2 for control/hydration/nutrition (CP-2 Ardascheia). The time limit to complete the half-marathon route is 6 hours.

10.4. The 8.4K Run race must be completed in 3 hours from the start.

10.5. The Family Fun Run must be completed in 1 hour and 30 minutes from the start.

11. BEHAVIOR

11.1. During the races, the participants will spread along the track, making sure there is enough space between them and other competitors, allowing for overtaking. Along narrow paths, the participants must form a line behind each other, on the mountain side (not the chasm), such that if possible, other participants can overtake them.

11.3. It is strictly forbidden to intimidate other participants or to push them away in order to overtake them. The faster participant will verbally notify the runners in from about his intention. The overtake must be performed on the downhill side. The overtake on the uphill side is strictly forbidden. The participant must first put the safety of the other participants and only secondly the performance and competitional interest.

11.4. On the steep terrain, the participant must adapt his speed and frequency in order to avoid dislodging any rocks that could hurt the downhill participants.

11.5. Any type of aggression, be it verbal or non-verbal, towards any other person involved in the competition is strictly forbidden. The participants are prohibited from disseminating, swearing, applying any messages expressing/ instigating to hate or discrimination.

11.6. Participants are strictly prohibited from expressing, promoting, wearing, applying, or displaying messages that express or incite hatred or discrimination.

11.7. The organizer encourages reporting any anti-social, rule breaking, public order breaking type of behavior, by providing the bib number of the reported person.

12. DISQUALIFICATION

12.1. The organizers have the right to disqualify any participant who breaks the rules and regulations of the competition or in any of the following situations:

  • loss of the contest number;
  • omitting a checkpoint;
  • deviation from the signaled race route;, using any type of shortcuts;
  • using of a means of transportation during the race;
  • leaving behind equipment or throwing garbage and debris on the route (the used packages may be left at the checkpoints);
  • unsportsmanlike behavior towards other competitors or lack of respect towards officials, organizers, public supporters, locals;
  • exceeding the time limit;
  • showing signs of alcohol/narcotics consumption before the race, or at any time along the race.
  • In exceptional cases.

12.2. If the disqualified participant chooses to race, against the recommendations of the organizer, that person will not be considered as part of the event, and the organizer has no responsibility for them.

13. WITHDRAW FROM THE RACE

13.1. In case the participant decides to withdraw from the race, he/she must notify, as soon as possible, the closest checkpoint (refreshment point), hand over their bib to the volunteers and follow the instructions of the organizer. If the person chooses to ignore the recommendations of the organizer and continues the race outside the competition, the organizer can not take any responsibility and will not guarantee that there will be other volunteers/ refreshment points/ signaling along the tracks.

14. ROUTES. OTHER COMPETITION RELATED DECISIONS

14.1. Traffic on public roads will not be restricted during the competition, therefore the participants may encounter car traffic on some segments. The participant must obey all the traffic safety regulations imposed by the law, related to the pedestrian behavior.

14.2. On the site the organizer provides a specialized first-aid team.

14.3. In case of any major force event (such as flooding, natural disasters, major political events, pandemics, political decisions to limit the event) forcing the cancellation of the competition, the contribution fee will not be returned to the participant.

15. LIMITATION OF LIABILITY

15.1 The organizer has the right to modify or adjust the race track following unfriendly weather conditions or even cancel the race in exceptional situations. Any adjustment or decision will be adequately signaled and communicated to the participants, the latest during the technical meeting.

15.2. With respect to the race track and with respect to the competition’s goal of challenging the agility and the endurance, the organizer does not guarantee for the stability and grip of the contact surfaces, the removal of any unstable and mobile objects, the visibility of the signals in case of fog/ rain/ darkness, or choosing the easiest/ most secure/ most visible route or others alike. The organizer does not guarantee that there are no dangerous objects or animals along the track and does not take responsibility nor charge for any object or animal that could interact with the participants during the competition or within the signaled competition area.

15.3. The organizer is not liable for any patrimonial or non-patrimonial damage suffered by the participant and/ or the legal successors of the participants during the event, on the race track or outside the signaled race track, no matter if the damage was caused by a person, an object or an animal.

15.4. The competition area is of public domain and it is not controlled nor restricted by the organizer. The organizer is not in the position of ensuring a protection service during the competition. The organizer is not liable for any prejudice to the goods belonging to the participants nor in their legal charge.

15.5. The organizer does not provide any medical services, mountain rescue services, evacuation nor transportation. The organizer makes sure that on site there are one qualified first aid team, a type B ambulance and a mountain rescue team. The organizer is not liable and doesn’t take any responsibility for the equipment/ services nor availability of the rescue/ first aid teams.

15.6 The organizer doesn’t guarantee the availability of liquids to all refreshment points, for all participants, as the consumed quantities might be unpredictable and vary. The organizer is not liable for the hydration decisions of the participants and cannot be made liable for the dehydration nor the overhydration (hiponatremia) of the participants.

15.7. In case an institution or an abilitated organ enforces a liability to the organizer for any damage incurred by the participant/ the successors of the participant, the liability of the organizer is limited to the value equivalent of the contribution paid by the participant.

15.8. The organizer is not responsible for the hydration practices of participants, including dehydration or overhydration (hyponatremia).

15.9. The event does not have a designated perimeter, and the organizers are not responsible for the loss, theft, or damage of participants’ belongings.

15.10. The event is supported by multiple sponsors and partners. They are not responsible for or directly involved in the activities carried out by participants and cannot be held liable for any damages or accidents that occur during the event.

15.11. Sponsors and partners of the event cannot be considered responsible for the quality, integrity, or safety of participants’ equipment or materials.

15.12. Any information or recommendation provided by sponsors or partners of the event should be considered within the context of general discussions and should not be interpreted as professional advice or guarantees.

15.13. The organizer does not guarantee the quality or safety of products or services offered by sponsors and partners. Participants assume all risks associated with the use of these products and services (e.g., products won in the raffle). Participants should independently verify the products offered by sponsors or partners and take all necessary precautions before using them.

15.14. In case a participant encounters issues with a product provided by a sponsor or partner of the event, they should directly contact the supplier or manufacturer to resolve the problem.

15.15. Participation in the event implies consent to receive information and promotions from sponsors or partners via email or text messages. The organizer is not responsible for the information or promotions provided by sponsors or partners.

16. THE PERSONAL DATA PROTECTION

16.1 The organizer disposes of the following personal data:

  • name and surname, used for putting together the participants list, assigning bibs, ranking and publishing the rankings
  • CNP or personal number, used for identifying the participant, confirming the age and assigning the participant to the corresponding age group with the aim of ranking
  • the home address, used to confirm the registration, transmitting details related to the competition or other non-commercial information with respect to other future events organized by Green & Wild Association
  • photographs and video used to promote the competition on social networks or magazines/ newspapers.

16.2 By registering to the competition, the participant agrees with the processing of their personal data in the above mentioned purposes.

16.3. The organizer will not transmit the participant’s data to the partners or other third parties; the organizer only transmits the photo / video captures to partners and sponsors, and it will be used in order to promote the image of the partners and the organizer.

16.4. The personal data are collected by the organizer, as operator, can be processed by the designated person from the operator’s side S.C. RACEHUB S.R.L. with the headquarter in Cluj-Napoca, Theodor Pallady 6th, flat 3, Cluj county, J12/5068/2017, CUI 38019370, with the sole purpose of ensuring digital services related to the competition: registration, contribution payment, bib allocation, timing and publishing the rankings.

16.5. The processed personal character data will be kept in the history of previous editions. The name, surname, gender, age and time will be published on the organizer’s website in order to allow the participants the possibility to use them as benchmarks. Any participant has the right to dispose of their rights as in the 3rd chapter of EU Regulation nr. 679/2016 with respect to the protection of personal data.

17. ENVIRONMENTAL PROTECTION

17.1 Littering is strictly forbidden anywhere along the race track. Littering results in disqualification

17.2. Every participant must carry along their own water bottle/ flask to drink water from. The organizer will NOT provide single use plastic grasses/ recipients in the refreshment points.

17.3. Participants are encouraged to use their own containers and cutlery for meals.

17.4. Participants must respect any restrictions regarding access to nature conservation areas and must not violate any rules regarding environmental protection.

17.5. Destruction or vandalism of the environment in any form is prohibited, including: removing plants, crushing flowers or birds, destroying animal habitats, or littering outside designated areas.

17.6. It is recommended to use recyclable materials and objects whenever possible.

17.7. The use of any type of chemical or toxic substances near the starting area or any other areas along the race routes is prohibited.

17.8. All participants are responsible for adhering to these rules and taking necessary measures to ensure the protection of the environment during the competition. Violation of these rules may result in penalties, including disqualification from the race.

18. PARKING RULES

18.1. The organizers are not responsible for car parking. Participants are solely responsible for finding a suitable and safe parking spot.

18.2. Participants are not allowed to block gates and access paths with their vehicles. It is important to keep gates and access paths clear for emergency equipment, vehicles, as well as other participants or local residents.

18.3. Parking is not allowed in areas designated as restricted or prohibited parking zones. These areas may be marked with signs, markings, or other specific indications, and must be fully respected.

18.4. Participants who park on the roadside must not obstruct traffic in any way. It is important to allow free traffic flow around the event and avoid creating blockages or hazardous situations.

18.5. Participants must park their vehicles in an orderly manner and ensure sufficient distance between vehicles. This helps maximize parking space utilization and avoid confusion.

18.6. Parking in areas marked as evacuation or emergency zones is not permitted. These areas must remain clear for the access of emergency response teams and for evacuation if necessary.

18.7. Participants are advised to properly secure their vehicles and not leave valuable items in plain sight inside the vehicles. The organizers do not assume responsibility for any damages or thefts from vehicles.

18.8. Participants are requested to comply with any other specific parking rules and instructions provided by the organizers or designated personnel on-site.

Thank you!